Capital Limited — جدة - منطقة مكة المكرمة — دوام كامل
Position: Administrative & HR Specialist
Reporting to: Hr Supervisor
location: Jeddah
Primary Responsibility:
Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Company’s practices
Duties and Responsibilities:
• Draft administrative documents (employment certificates, workcontracts and amendments, internship contract etc…)
• Write request for explanation letter as per disciplinary procedure
• Responsible for staff accommodation and booking and contracts.
• flights for employees booking as per their roster
• Submit the ticket to our contractor if the book is available, and if other suitable options have not been checked for him.
• Responsible for making sure that the housekeepers are doing their job well.
• Responsible for drivers planning
• Monitoring and renewal of all fixed term contracts
• Declare and terminate employees to national social security CNPS
• Monitor and update all HR dashboards related to absenteeism, work incident, etc…
• Ensure the completeness of personal files
• Physically and digitally archive personnel files
• Manage paid leaves, absences, maternity leaves in accordance with current policies and maintain up-to-date monitore tables
• Work with relevant employees and organisations to ensure necessary entry visa’s and work permits are obtained within the required time frame
• Maintain contract and Work Permit Register
• Draft recruitment notices in accordance with recruitment requests and publish positions
• Receive applications and ensure of preselection of candidates in relation with supervisor
• Manage all Cvs and resume receiving from spontaneous candidates
• Organize hiring interview in relation with HR Manager
• Draft and send offers to selected candidates
• Organize medical checking for selected candidates before hiring
• Ensure the logistical organization of meetings and missions (book a place, invite participants)
• Ensure compliance with all company policies, standards, procedures and rules
• Other duties as required
• Knowledge & Skills Required:
• Ability to interact with diverse cultures
• Good written and verbal communication skill
• Outstanding organisational skill
• Problem solving and analytical skill
• Integrity/ Ethical and high degree of confidentiality
• Strong team player
• Ability to prioritise own workload, work independently and meet deadlines
Experience Required:
• Must have at least 2-3 years of experience in a similar role
• Experience in the mining industry would be an advantage
• Previous experience with HR system preferred
• Intermediate to advanced Excel & Word
Education
• Bachelor’s Degree
Interested candidates can apply by sending their CV at (human.resources@capdrill.com)